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Product: asset lifecycle

Every addition, transfer, disposal and project is a dated event.

A register is a history. Because the events are dated, the roll-forward reconciles and any prior period can be reproduced.

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Figure 1. Illustrative screen with sample data: three assets moving between locations, one of them split, before the transfer is recorded.

Eight kinds of event, and what each produces.

EventWhat is recordedWhat it produces
AdditionCost, in-service date, class, location, GL accounts, four books' settingsFirst-year depreciation in each book; additions report; GL journal
Construction in progressProject costs by invoiceCapitalisation into one or many assets
Transfer, whole or partialFrom and to, effective date, shareExpense split at the date; transfer report
Disposal, whole or partialDate, proceeds, expenses of sale, shareGain or loss by book; Section 1245 and 1250 recapture; GL journal
Revaluation or impairmentNew basis or remaining life, reasonLogged override; recalculated from the date
LeaseLessor, term, paymentsRight-of-use asset and schedule
Split and componentComponents with their own livesDepreciate separately, report under the parent
Physical countScanner results by locationNot-found and wrong-location exceptions
Figure 2. Lifecycle events in Fixed Asset Desk 2026.1.

Construction in progress becomes an asset in one step.

Figure 3. Illustrative screen with sample data: projects accumulate cost until they go into service, then become assets in one step.

A disposal is computed in every book before it is recorded.

Figure 4. Illustrative screen with sample data: a disposal computed in all four books before it is recorded.
LineCostAccumulated depreciationNet book value
Beginning balance, 1 Jan 20264,812,340.00(2,106,918.25)2,705,421.75
Additions386,700.00386,700.00
Transfers in from CIP142,000.00142,000.00
Disposals(91,250.00)88,430.10(2,819.90)
Depreciation expense(512,884.60)(512,884.60)
Ending balance, 31 Dec 20265,249,790.00(2,531,372.75)2,718,417.25
Figure 5. Roll-forward, machinery and equipment, fiscal 2026, book basis, sample data. Each line is the sum of dated events.

The roll-forward reconciles because the events are dated.

Named users with roles (view, enter, approve, close). Additions wait in a queue until approved. Closed periods lock.

The questions asked about events and closed periods, answered.

Can an asset be partly disposed of or partly transferred?

Yes. A partial disposal takes a share of cost and accumulated depreciation in every book and computes gain, loss and recapture on that share; a partial transfer splits cost and expense from the effective date.

What happens to a closed period if we find an error?

Closed periods are locked; the correction is an adjustment in the current period with a note, and the audit trail shows what changed.

How do additions get into the register?

From the A/P export into a review queue, from an Excel or CSV file with a saved map, or by entry. Nothing depreciates until an approver posts it.

Does it do a physical inventory?

Yes. Print barcode labels, count with a scanner, load the file; the exceptions report lists what was not found, misplaced, or found but not on the register.

Try it on your own register.

Fourteen days, the full product, no card. Load your assets, run a schedule, compare it with what you filed.

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Priced by asset records. Every plan is the full product. Your data is exportable in full, at any time, at no charge. Plans from $1,000 a year.