Fixed-asset accounting and depreciation software
Depreciation that ties out, in all four books.
Fixed Asset Desk calculates book, federal, state and AMT depreciation for up to 10,000 assets, records every addition, transfer and disposal, and produces the schedules, roll-forwards and Form 4562 your auditor asks for. Developed and supported by the same team since 1990.
- Books
- BookFederalStateAMT
- Methods
- MACRS GDS and ADS, ACRS, straight line, declining balance, sum of the years' digits, units of production
- Capacity
- Plans for 500, 5,000 and 10,000 asset records; larger portfolios by quote
- Runs on
- Your Windows server with SQL Server, or a hosted virtual machine we run for you
- Support
- A named account manager in Suffield, Connecticut, by phone and email
| Asset | Description | Class | Location | In service | Cost | NBV, federal | Status |
|---|---|---|---|---|---|---|---|
| 10120 | Nonresidential improvement, Bldg 2 | Building | Plant 1 | 06/2019 | 312,000.00 | 251,662.32 | In service |
| 10412 | Vertical machining center | Machinery | Plant 1 / Cell 4 | 05/2023 | 148,500.00 | 46,391.40 | In service |
| 10577 | Delivery van, unit 7 | Vehicles | Fleet | 09/2024 | 58,900.00 | 16,963.20 | In service |
| 10603 | Warehouse racking, aisle 3 | Furniture and fixtures | Warehouse | 01/2025 | 24,300.00 | 14,876.46 | In service |
| 10688 | Server cluster | Computer equipment | HQ / IT | 03/2026 | 41,200.00 | 0.00 | In service |
| 10701 | Line 2 conveyor upgrade | CIP | Plant 2 | 86,410.00 | 86,410.00 | In progress | |
| 09877 | Forklift, unit 3 | Machinery | Warehouse | 04/2018 | 31,750.00 | 0.00 | Fully depreciated |
Does it calculate correctly?
Every asset carries four books at once: Book for GAAP, Federal, State and AMT. Each book has its own method, life, convention and first-year elections, so a state that decouples from bonus depreciation is handled as a rule, not as a manual adjustment.
Depreciation is recalculated the moment an asset changes. Run the schedule for any past period and it matches what was filed; run a projection and it shows every future year. Overrides are allowed, logged with the user, the date and the reason, and shown on the audit trail.
What does it cost?
Three plans, priced by the number of asset records. Every plan is the full product. Billed annually.
| Plan | Up to 500 assets | Up to 5,000 assets | Up to 10,000 assets |
|---|---|---|---|
| Per month, billed annually | $84 | $250 | $417 |
| Per year | $1,000 | $3,000 | $5,000 |
| Asset records | 500 | 5,000 | 10,000 |
| Books, methods, reports | All | All | All |
| Typical customer | A single company with one or two people keeping the register | A controller running several locations or entities in one register | Multi-entity groups, hospitals, utilities, municipalities |
| Plan | Per month | Per year |
|---|---|---|
| Up to 500 assets | $84 | $1,000 |
| Up to 5,000 assets | $250 | $3,000 |
| Up to 10,000 assets | $417 | $5,000 |
| Billed annually. Every plan is the full product: four books, all reports, tax updates, support. | ||
More than 10,000 assets, or a CPA firm managing many clients: ask for a quote. Data conversion from your current system is a separate service, quoted on your file. Pricing details and questions
| Source field | Fixed Asset Desk field | Status |
|---|---|---|
| Internal book | Book | Mapped |
| Tax book | Federal | Mapped |
| State book | State | Mapped |
| AMT book | AMT | Mapped |
| ACE book | User-defined book 1 | Mapped |
| Prior accumulated (all books) | Prior depreciation by book | Loaded as filed |
| Property type / est. life | Class / life | Table |
| Averaging convention | Convention | Table |
| G/L asset acct, expense acct | GL accounts | Mapped |
| Custom field 3 (Grant no.) | Custom: Grant number | Created |
| Validation: 1,284 loaded · 0 rejected · 3 warnings (unusual method and life combinations flagged for review) | ||
How do we move our history without losing it?
Conversion is done by our staff, not by a wizard. We take your export from Sage Fixed Assets, Bloomberg Tax Fixed Assets, Fixed Assets CS or a spreadsheet and load it with the prior accumulated depreciation for every book, so beginning balances are the ones you filed.
- You send the export. Any format your current system produces, plus your last filed depreciation schedule.
- We map and load it. Asset by asset, all four books, with methods, lives, conventions and prior depreciation intact. Five to seven business days.
- You run the last closed year in parallel. We reconcile cost, accumulated depreciation and current-year expense by book and by account to your filed figures.
- Differences are resolved before go-live. Each one is documented; you keep the reconciliation for your auditor.
- Your account manager stays on. The same person who converted your data answers your calls afterwards.
Switching from Sage Fixed Assets, from Bloomberg Tax, from Fixed Assets CS, from spreadsheets
What will the auditor get?
More than twenty standard reports, each filterable by book, period, location, department and account, exported to PDF, Excel, Word or CSV in one step. Custom reports are written in SQL against a documented schema, not in a proprietary report designer.
- Depreciation expense by period, any book
- Fixed asset roll-forward by account
- Tax versus book reconciliation
- Form 4562 worksheet and state equivalents
- Disposals with gain or loss and recapture
- Projection of depreciation for future years
- Audit trail of every change, by user and date
| Line | Cost | Accumulated depreciation | Net book value |
|---|---|---|---|
| Beginning balance, 1 Jan 2026 | 4,812,340.00 | (2,106,918.25) | 2,705,421.75 |
| Additions | 386,700.00 | 386,700.00 | |
| Transfers in from CIP | 142,000.00 | 142,000.00 | |
| Disposals | (91,250.00) | 88,430.10 | (2,819.90) |
| Depreciation expense | (512,884.60) | (512,884.60) | |
| Ending balance, 31 Dec 2026 | 5,249,790.00 | (2,531,372.75) | 2,718,417.25 |
Who runs on it?
In continuous use since 1990 at companies from a single plant to the Fortune 500, and at hospitals, banks and city governments. These customers have described their use in writing:
- Barnes & NobleRetail, multi-location
- First National BankBanking
- Mount Sinai HospitalHealthcare
- City of ColumbiaMunicipal government, GASB 34
- Anderson Chemical CompanyManufacturing
Where does it run?
On your own Windows server with Microsoft SQL Server, inside your network and your backup routine, or on a dedicated hosted virtual machine that we run for you. Either way the register is one database that your IT staff can see, back up and audit. There is no shared multi-tenant database.
- Installed
- Windows Server, Microsoft SQL Server, or a single workstation for the 500-asset plan
- Hosted
- Dedicated virtual machine, nightly backups, access over an encrypted remote session
- Access control
- Named users, role permissions, activity log per user
- Your data
- Exportable in full at any time, in Excel, CSV or SQL
Try it on your own register.
The 14-day trial is the full product. Load a spreadsheet of your assets, run a schedule, and compare it with what you filed. No card is needed.