Product
One register. Four books. Every event in an asset's life, recorded once.
Fixed Asset Desk is the fixed-asset subledger for organisations that keep between a few hundred and ten thousand assets and have to defend the numbers to an auditor, a tax authority or a board. It replaces the depreciation spreadsheet, the separate tax workpaper and the annual scramble to reconcile the two.
| Asset | Description | Class | Location | In service | Cost | NBV, federal | Status |
|---|---|---|---|---|---|---|---|
| 10120 | Nonresidential improvement, Bldg 2 | Building | Plant 1 | 06/2019 | 312,000.00 | 251,662.32 | In service |
| 10412 | Vertical machining center | Machinery | Plant 1 / Cell 4 | 05/2023 | 148,500.00 | 46,391.40 | In service |
| 10577 | Delivery van, unit 7 | Vehicles | Fleet | 09/2024 | 58,900.00 | 16,963.20 | In service |
| 10603 | Warehouse racking, aisle 3 | Furniture and fixtures | Warehouse | 01/2025 | 24,300.00 | 14,876.46 | In service |
| 10688 | Server cluster | Computer equipment | HQ / IT | 03/2026 | 41,200.00 | 0.00 | In service |
| 10701 | Line 2 conveyor upgrade | CIP | Plant 2 | 86,410.00 | 86,410.00 | In progress | |
| 09877 | Forklift, unit 3 | Machinery | Warehouse | 04/2018 | 31,750.00 | 0.00 | Fully depreciated |
What it does
Calculates depreciation in four books
Book, federal, state and AMT, each with its own method, life, convention and first-year elections. MACRS GDS and ADS, ACRS, straight line, declining balance, sum of the years' digits, units of production and user-defined tables. Section 179, bonus depreciation with the 100% rate restored for property acquired after 19 January 2025, listed-property limits, and state decoupling handled as rules.
Records every event
Additions from A/P, construction in progress that capitalises on completion, whole and partial transfers between locations, departments, entities and GL accounts, whole and partial disposals with gain or loss and recapture, leased assets with their payment schedules, and revaluations. Every change is logged with the user, the date and the reason.
Produces the reports your auditor asks for
More than twenty standard reports, including the roll-forward by account, depreciation by period in any book, tax versus book reconciliation, Form 4562 worksheet, state reports, disposals with recapture, projections and property-tax listings. One-step export to PDF, Excel, Word or CSV. Custom reports in SQL against a documented schema.
Posts to your general ledger
Export depreciation and disposal entries to the GL in the file format your accounting system imports, with the account mapping you define once. Import additions from your A/P system or from Excel, fixed-length or delimited files, with validation before anything is written. Barcode inventory counts reconcile the floor to the register.
What is included in every plan
Capabilities that other vendors sell as add-on modules are part of the one product. There is one edition, priced by asset count.
| Capability | What it does | Elsewhere sold as |
|---|---|---|
| A/P import | Creates asset records from accounts-payable transactions, with a review queue before posting | A paid module |
| GL interface | Builds the depreciation and disposal journal in your GL's import format | A paid module |
| Barcode inventory | Prints labels, records counts from a handheld scanner, reports assets not found and assets found in the wrong place | A paid module |
| Construction in progress | Accumulates project costs and capitalises them into one or many assets on completion | A paid module |
| Leased assets | Tracks lease terms, payments and the associated right-of-use asset | A paid module |
| State tax reporting | State book with per-state conformity and the state depreciation reports | A paid module |
| Foreign currency | Holds cost in the asset's currency and reports in the entity's currency at the rates you set | A paid module |
| Expense allocation | Splits one asset's depreciation across departments or cost centres by percentage | A paid module |
| Units of production | Depreciates by usage: hours, units, miles, with the meter readings you enter | A paid module |
| 4-4-5 calendars | Period definitions for 4-4-5, 4-5-4 and 5-4-4 fiscal calendars | A paid module |
Limits, stated plainly
- Asset records
- 500, 5,000 or 10,000 per plan; above that by quote. Fully depreciated assets count and cost nothing extra to keep.
- Books
- Four per asset: book, federal, state, AMT.
- Entities
- Any number of companies in one register, each with its own GL mapping and fiscal calendar.
- History
- Unlimited. Every closed period stays reproducible.
- Platform
- Windows application on your server with Microsoft SQL Server, or on a hosted virtual machine we run. Not a browser application. See security and deployment.
- Users
- Named users with role permissions; plans are priced by asset records, not by users.
Try it on your own register.
The 14-day trial is the full product. Load a spreadsheet of your assets, run a schedule, and compare it with what you filed. No card is needed.