Product
One register, four books, every event recorded once.
Fixed Asset Desk is the fixed-asset subledger for registers of a few hundred to ten thousand assets. It replaces the depreciation spreadsheet and the separate tax workpaper.
| Account | Cost | Accumulated | Net book |
|---|---|---|---|
| 1520 Buildings and improvements | 2,940,000.00 | 1,327,100.00 | 1,612,900.00 |
| 1540 Machinery and equipment | 1,981,500.00 | 1,210,912.40 | 770,587.60 |
| 1550 Vehicles | 588,900.00 | 344,215.50 | 244,684.50 |
| 1560 Computer equipment | 412,280.00 | 301,660.72 | 110,619.28 |
| 1570 Furniture and fixtures | 208,600.00 | 158,921.00 | 49,679.00 |
| 1580 Land improvements | 300,000.00 | 100,000.00 | 200,000.00 |
| Total | 6,431,280.00 | 3,442,809.62 | 2,988,470.38 |
It does four things.
Calculates depreciation in four books
MACRS, ACRS, straight line, declining balance, units of production; Section 179, bonus depreciation, state decoupling, as rules.
Records every event with its date
Additions from A/P, construction in progress, transfers, disposals with recapture, leases. Every change logged.
Produces the reports your auditor asks for
Roll-forward, depreciation by period, tax versus book, Form 4562 worksheet, projections. PDF, Excel, Word, CSV.
Posts to your general ledger
Journal export in your ledger's layout. Additions in from A/P or a file. Barcode counts from the floor.
The register, and the report that comes out of it.
| Asset | Description | In service | Cost | NBV, federal | Status |
|---|---|---|---|---|---|
| 10120 | Nonresidential improvement, Bldg 2 | 06/2019 | 312,000.00 | 251,662.32 | In service |
| 10412 | Vertical machining center | 05/2023 | 148,500.00 | 46,391.40 | In service |
| 10577 | Delivery van, unit 7 | 09/2024 | 58,900.00 | 16,963.20 | In service |
| 10603 | Warehouse racking, aisle 3 | 01/2025 | 24,300.00 | 14,876.46 | In service |
| 10688 | Server cluster | 03/2026 | 41,200.00 | 0.00 | In service |
| 10701 | Line 2 conveyor upgrade | 86,410.00 | 86,410.00 | In progress | |
| 09877 | Forklift, unit 3 | 04/2018 | 31,750.00 | 0.00 | Fully depreciated |
Fixed-asset roll-forward, all classesSchedule: Book · 1 Jan to 30 Sep 2026 · Ties to the dashboard and the home page
| Line | Cost | Accumulated depreciation | Net book value |
|---|---|---|---|
| Beginning balance, 1 Jan 2026 | 5,993,830.00 | (2,884,102.55) | 3,109,727.45 |
| Additions | 386,700.00 | 386,700.00 | |
| Transfers in from CIP | 142,000.00 | 142,000.00 | |
| Disposals | (91,250.00) | 88,430.10 | (2,819.90) |
| Depreciation expense, periods 1 to 9 | (647,137.17) | (647,137.17) | |
| Balance, 30 Sep 2026 | 6,431,280.00 | (3,442,809.62) | 2,988,470.38 |
Every plan includes every capability.
| Capability | What it does | Elsewhere sold as |
|---|---|---|
| A/P import | Asset records from accounts-payable transactions, with a review queue | A paid module |
| GL interface | The depreciation and disposal journal in your GL's import format | A paid module |
| Barcode inventory | Labels, scanner counts, not-found and wrong-location reports | A paid module |
| Construction in progress | Project costs capitalised into one or many assets | A paid module |
| Leased assets | Lease terms, payments, right-of-use asset | A paid module |
| State tax reporting | State book with per-state conformity and reports | A paid module |
| Foreign currency | Cost in the asset's currency, reported in the entity's | A paid module |
| Expense allocation | One asset's depreciation split across cost centres | A paid module |
| Units of production | Depreciation by hours, units or miles | A paid module |
| 4-4-5 calendars | 4-4-5, 4-5-4 and 5-4-4 fiscal calendars | A paid module |
Limits, stated plainly.
- Asset records
- 500, 5,000 or 10,000 per plan; above that by quote. Fully depreciated assets cost nothing extra to keep.
- Books
- Four per asset: book, federal, state, AMT.
- Entities
- Any number, each with its own GL mapping and fiscal calendar.
- History
- Unlimited; every closed period stays reproducible.
- Runs
- Hosted by us, or on your own server. Security and deployment
- Users
- Named users with roles; plans are priced by asset records, not users.
- Current release
- 2026.1
What it does not do
It has no API; connections are files and mappings. It is a subledger, not a general ledger. It does not manage maintenance, work orders or IT asset discovery.
The questions asked about the product, answered.
What is Fixed Asset Desk?
Fixed Asset Desk is fixed-asset accounting and depreciation software for organisations that keep between a few hundred and ten thousand assets. It keeps the fixed-asset register in four books (book, federal, state and AMT), records every addition, transfer and disposal as a dated event, and produces the depreciation schedules, roll-forwards and Form 4562 worksheet an auditor or tax preparer asks for. It is made and supported by Fixed Assets Desk Inc. of Sachse, Texas, and has been developed by the same team since 1990.
How many assets can it hold?
Plans cover up to 500, 5,000 and 10,000 asset records; larger registers are quoted. Fully depreciated and disposed assets count, and cost nothing extra to keep.
Does it keep book and tax depreciation separately?
Yes. Every asset carries four books (Book, Federal, State, AMT), each with its own method, life, convention and elections, and changing one never touches another.
Where does it run?
Hosted by us in a dedicated environment for your organisation, or on your own server. One database per customer; your data is exportable in full at any time.
Which accounting systems does it post to?
Any system that imports a journal file, including NetSuite, Sage Intacct, Sage 100 and 300, Dynamics 365 Business Central and GP, QuickBooks, Oracle and SAP. Integration is by file; there is no API.
Try it on your own register.
Fourteen days, the full product, no card. Load your assets, run a schedule, compare it with what you filed.
Start the 14-day trialRequest a demo
Hosted by us in a dedicated environment for your organisation, or on your own server. One database per customer; your data is exportable in full at any time.
Priced by asset records. Every plan is the full product. Your data is exportable in full, at any time, at no charge. Plans from $1,000 a year.